Intake & clearance

Intake automation for commercial, specialty and E&S underwriting

Submissions arrive by email, broker portal or API in every format brokers use. Pibit AI turns each one into a cleaned, completed and cleared file before it reaches an underwriter, inside the systems you already run.

Request a Demo See the Intake & clearance module

Pibit submission view with a line-of-business clearance checklist and a document completeness check showing 2 of 3 checks passed — Intake & clearance, mid-task. Each line of business is checked and cleared on its own.

50+ carriers and MGAs across 10+ lines of business

What’s possible with the AI Underwriting OS

20%higher hit ratio

2xunderwriter throughput

70%faster time to quote

What an underwriter’s first touch looks like, before and after.

Most carriers already know intake is slow. The difference shows in what the underwriter has to do before the risk work can start.

Before: manual intake

1Open the broker emailACORDs, loss runs, supplements and schedules, each in its own format.
2Re-key into the policy admin system and CRMInsured details, exposures and contacts typed in by hand.
3Check appetite and clear duplicatesCross-check the broker, the account and earlier submissions.
4Email the broker for what is missingThen wait for the reply before the file can move.

After: intake on the AI Underwriting OS

1Submission ingested as it was sentEmail, custom portals, ZIP files and API, with zero change to broker flow.
2Documents classified and checkedCompleteness and appetite are checked against your rules, and gaps are flagged.
3Duplicates caughtThe same account is matched across brokers by insured name, FEIN and other business logic.
4One request to the brokerEvery missing item goes out in one consolidated email, in draft-only mode or with automatic sending.

Gold standards for submission intake.

Intake, clearance and appetite checks, run the same way on every submission.

Pibit submission ingestion showing one submission from email, portal, ZIP or API with its documents classified automatically

Format-agnostic intake

Ingest from emails, custom portals, ZIP files and attachments. ZIPs are unpacked, multi-submission PDFs are split into separate records, and supporting documents are combined into one clean submission.

Pibit submission marked Duplicate of SUB-58, matched on insured name, FEIN and policy period, with a link to the original

Deduplication at scale

Multi-broker submissions and resubmissions are flagged and resolved. Incomplete versions keep processing until one clears, and later versions are marked as duplicates.

Pibit completeness check showing 2 of 3 checks passed, with the missing Retroactive Date flagged on the supplement

Completeness and appetite, checked in full

ACORDs, supplements, loss runs, MVRs and IFTAs are read in full. Missing, outdated or contradictory details are flagged, and you set the completeness threshold that starts processing.

Pibit email to the broker requesting missing loss runs and retroactive date in one consolidated follow-up

Broker follow-up, handled

Missing items across every document go to the broker in one request. Templates stay editable inline, and reminders run on your cadence.

Built for the systems your underwriters already use.

Buy intake as one module or run the full AI Underwriting OS, on top of the systems you already have.

Data syncs with your policy admin system and CRM, so you keep one complete system of record.
Rules by program, line of business or any custom point, each with its own documents, fields and exceptions.
Extracted values show the document and page they came from.
A module live in a few weeks, the full OS in 1 to 2 months, no implementation fee.

Peter Grant, Founder and Head of Product, Foresight — **Peter Grant**
Founder and Head of Product, Foresight

Questions teams ask about intake automation.

How long does it take to go live?

A module goes live in a few weeks and the full OS in 1 to 2 months, with no implementation fee. We connect a channel, map your fields, and the first workflow runs on live submissions. There is no sample-data project and no rebuild of your rules.

Do we have to replace our current systems?

No. Intake runs on top of the systems you already have, and the data syncs with your policy admin system and CRM. You can start with intake alone or run the full AI Underwriting OS.

How accurate is it?

You pick per workflow. Verified mode gives 99.9% workflow accuracy with our human-in-the-loop from day one, guaranteed in the contract, with an SLA of 2 hours at most. Straight-through mode gives instant results with no human review and reaches 95% accuracy after about a month of feedback on your documents.

What is the security and compliance posture?

All customer data is housed in US AWS regions on SOC 2 Type II and ISO 27001 certified infrastructure. Data is encrypted at rest with AES 256 and in transit with TLS 1.2 or higher.

Who is it built for?

Commercial, specialty and E&S carriers, MGAs, MGA aggregators and mutuals with complex, document-heavy submissions. It is not built for personal lines.

Ready to optimize hit ratio, time to quote, and underwriter capacity?

See intake run on submissions like yours.

Request a Demo